Administrative and Finance Coordinator - Indianapolis, IN - Morales Group

Administrative and Finance Coordinator in Indianapolis, IN.


  • Assisting in the creation, tracking, and reconciliation of the annual budget, including the development and forecasting of an annual budget narrative and budget workbook
  • Key manager in assisting and completing the annual audit, including the provision of materials and workpapers used to summarize the fiscal year
  • Ensure accurate financial reporting (i.e restricted vs. unrestricted funds) records for both incomes and expenses, working within various systems to validate and categorize information
  • Regular review of financial statements /general ledger details as provided by accounting firm
  • Data entry for all Accounts Receivable, Accounts Payable, Staff Expense Reports, General and Restricted Donations, International Cash Reconciliation, Trip Payments etc
  • Work in connection with the Deputy Executive Director and Board Treasurer on all major financial changes, updates, and in review of monthly statements and regular wire requests
  • Organize and lead, in conjunction with contracted accounting firm, quarterly Finance Committee meetings, providing organizational updates and financial planning items
  • ​Assist in setting up training schedule for all new hires
  • Maintain organizational software and hardware, including but not limited to: Google Suite (Gmail, Google Drive, and Google Calendar), Office365, and Salesforce. Serve as a liaison with vendors regarding day-to-day computer issues
  • Maintain and implement organizational policies, procedures, and service standards- including but not limited to: management of current and archived files (paper and electronic)
  • Work in conjunction with the Dispensary & Facilities Manager to maintain the headquarters office building in Indianapolis, including but not limited to: monitoring and maintaining office equipment, including copiers, printers, and phones. Call for service and/or repair as required.
  • Assisting in the planning and implementation of goals within the Operations Committee
  • Host an education session at the annual Student Conference for Chapter Treasurers
  • Work closely with the Development and Marketing team on events and campaign financials
  • Serve as a positive ambassador and liaison to vendors, donors, volunteers, and other stakeholders; ensure that stakeholders are treated in a professional and courteous manner
  • Assist the Executive Director in the coordination of board meetings: this includes scheduling, sending communications, preparing and distributing materials, coordinating meeting minute documentation and finalization, and following up on action items
  • Manage the general information email account and facilitate the timely response to these inquiries


  • Three years of administrative, business, or related work experience
  • Bachelor’s degree in business administration, non-profit management, human resources, or a related degree preferred
  • Experience in office management and fiscal management for an organization or business
  • Experience using Microsoft Excel, QuickBooks, Salesforce, Google Suite and Office 365
  • Knowledgeable with benefit packages and/or human resources paperwork
  • Excellent ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
  • Excellent analytical skills
  • Excellent ability to effectively present information, break down large financial concepts, and respond to questions from staff and leadership
  • Detail-oriented; Highly organized and able to manage multiple projects
  • Strong communications skills, both written and verbal
  • Self-starter willing to explore new and better methods
  • Confident working both independently and with a team; Able to work in a flexible environment
  • Resourcefulness
  • Mission-driven
  • Good sense of humor!


  • $20+ an hour depending on experience


  • 8am-5pm Mon-Fri
  • Overtime potential of 5-10 hours ​ ​


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