On-Site Administrator - Morales Group

On-Site Administrator in Indianapolis, IN.

Summary of the On-Site Administrator:

​The On-Site Administrator will act as a liaison between client and Morales Group, Inc (MGI). On site Administrator will effectively service the client by streamlining the human resource (HR) process and strive to achieve the mutual objectives of quality and continuous improvements. The responsibility of the On-Site Administrator is to support the client needs as well as manage the employees assigned to the client. The On-Site Administrator is responsible for ensuring that MGI is compliant in all areas pertaining to client requirements

Responsibilities of the On-Site Administrator:

  • Maintain excellent client relations by handling all customer service inquiries, concerns, issues, and ensuring consistent quality of delivery and service
  • Conduct onsite check ins, be available before and after hours for escorting new starts on client premises
  • Conduct pre-employment tours as needed, ensuring employees are fully aware of job duties and requirements prior to starting position
  • Track various performance metrics to measure and improve performance
  • Manage all daily account activity regarding the on-site client staffing needs
  • Prepare all employees through orientation for proper transition to assignment
  • Manage employee turnover and retention by pro-actively addressing concerns
  • Complete on-site incident/accident investigations and appropriate paperwork for all accidents and submit to HR within 24hrs; develop strategy to reduce Workers Compensation dollars
  • Engage with leadership regards to injuries, corrective action in an effort to decrease injury rate
  • Oversee time and attendance for all employees; including timekeeping system, reconciliation, and invoice comparison and payroll activities
  • Review all payroll reports prior to payroll run and submit to payroll by deadline
  • Prepare scheduled evaluations for contingent labor
  • Counsel site employees relative to attendance, productivity and overall job performance
  • Maintain attendance records, coordinate new starts and appropriate pre-assignment paperwork (i.e. I-9’s drug test templates, skill checks, etc.)
  • Use social/professional networking sites to identify candidates
  • Communicate current client needs to appropriate internal parties for execution and delivery from office to onsite location
  • Communicate future client needs to recruitment staff and managers as needed
  • Maintain accurate records in Tempworks data base for client and employee assignments
  • Maintain knowledge of applicable Tempworks reporting, delivering those reports to customer as needed
  • Conduct internal audits to ensure compliance with client screening requirements
  • Other duties assigned
  • Must be able to travel between multiple client sites and facilities
  • Maintain outstanding communication/working relationships with all departments in the organization
  • Report all hazardous conditions/equipment to his/her manager immediately
  • Fulfill job responsibilities in accordance with the standards set out in the organization’s “Code of Business Conduct”, its policies/procedures, applicable federal/state laws, applicable professional standards, and code of ethics
  • Use independent judgment and discretion on behalf of the organization in the performance of these duties
  • Work cooperatively as a team member with co-workers in all departments of the organization
  • Maintain excellent working relationship with co-workers, clients, and employees
  • Have complete understanding of Morales Group Employee Benefit package and correctly inform employees; engage internal parties as required
  • Stay in direct contact with Client Leadership maintaining outstanding relationships
  • Utilize those relationships for planning, forecasting, and all service related delivery expectations
  • Promote Morales Group Brand through communication, delivery, service; upholding our Mission, Core Values daily
  • Perform other duties as assigned

Requirements of the On-site Administrator:

  • Ability to speak,read, and write in English at a level appropriate for the job and communicate
    effectively
  • Ability to speak, read, and write in Spanish and or other languages is a plus
  • Ability to be accurate, concise, and detail-oriented
  • knowledge of Department of Labor Laws both Federal/State specific preferred
  • High School and Higher Education preferred

Morales Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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